Marketing & Web Site Production

MARKETING SERVICES 

  • Assist in developing a comprehensive marketing plan for your program
  • Develop and house a conference web site on our secure server
  • Provide web site maintenance and updates through conference completion
  • Coordinate the design and production of promotional pieces including registration forms, brochures, calls for papers, postcards, flyers, posters, advertisements and other marketing items
  • Coordinate with printers, newspapers, and radio stations to ensure quality publications
  • Identify and obtain e-mail lists or standard mailing lists from our existing in-house database or outside brokers
  • Coordinate mailing services such as database entry and formatting for automatic labeling and postage 

WEB SITE PRODUCTION 

Allow participants, exhibitors, presenters, and committee members instant access to the latest conference information with a conference website that is developed and maintained to your specifications. We'll design and produce your conference web site combining your content and logo, an appealing design, effective navigation, and professional graphics to meet your needs. 

Benefits of your conference web site: 

  • All conference details are easily updated and accessible to your participants
  • Participants can register online 24 hours a day
  • Your conference is accessible to an international audience without high postage rates
  • Papers can be submitted, reviewed, scored and selected online
  • Gain increased revenue by attracting more participants
  • Additional revenues from vendors for their listing or advertising space 


Your conference web site should include:

  • Conference title, date, and location
  • Conference description, purpose, background
  • List of sponsors, co-sponsors, and committees
  • Who should attend; benefits to attending
  • Call for papers with online submission form
  • Secure online paper review and scoring
  • Registration procedures with online registration
  • Cancellation policies
  • Conference schedule/agenda
  • Highlight speakers and presenters, including photos
  • Exhibitor/trade show information
  • Real-time exhibit hall layout and booth assignments
  • Accommodations: rates, hotel info, online reservations and web link
  • Transportation info, directions and maps
  • Things to do, places to see
  • About the location; weather